Particulars of Public Information Officers

A statement of the board’s councils, committees and other bodies

[Section-4 (1)(b)(viii]

1. General Council

1.1 The composition of the General Council shall be

(a) Secretary, -President

Ministry of Social Justice & Empowerment

Govt. of India.

(b) Joint Secretary (DD) -Member

Ministry of Social Justice & empowerment

, Govt. of India.

Ministry of Social Justice & Empowerment, Govt. of India,

(d) Dir. Gen. of Employment & Training, -Member

Govt.. of India Ministry of Labour.

(e) Six specialists/representatives of voluntary -Member

organizations/social workers in the field (to be

nominated by the Govt. of India).

(f) A nominee of the Ministry of Health, Govt.of India, - Member.

(g) Two nominees from the Govt. of Andhra Pradesh -Member

(Secy, Deptt. of Social Welfare & Dir. Medical Health

Services, Govt. of Andhra Pradesh).

(h) A nominee of the Ministry of Education, - Member

Govt. of India.

(i).Director of the Institute.

1.2 The General Council will have the power to coopt from time to time such period as they deem fit representative or representatives of such other organisations or institutions and individuals as they deem desirable in the interests of the institute. coopted member shall have the right to participate in the discussion but not to vote.

1.3 Term of office:

The tenure of office of the Members and Office Bearers of the General Council except that the President shall be-two years or until their successors are nominated, whichever is later, and they shall be eligible for re-nomination.

The tenure of office of the member of the General Council shall be at the pleasure of the Central Govt. It can be reduced or ex-ended at the pleasure of the Central Government.

An ex-officio member shall automatically cease to be a member of General Council on vacating office.

1.4 Meeting of the General Council:

The Annual General Meeting of the General Council shall be called by the President every year after giving at least notice of the daze, time, place and agenda and at such meeting it shall transact the following business,

(a) Consideration of the Annual Report.

(b) Consideration of the Balance Sheet and the Audited accounts for the previous year.

(d) Such other matter or matters as the President may direct,

The President may convene a special meeting General Council whenever he/she thinks it necessary to do so by giving not less than 14 days notice and indicating the purpose of the meeting.

At such Special Meetings of the General Council convened by the President

no business other than the business included in the notice of the meeting

shall be conducted.

1.5 Powers and duties of the President of the General Council shall include

(i) Calling and presiding over-all meetings of the General Council; and

(ii) Moving the Executive Council to take into consideration his views in

regard to any matter which is required to be considered by it.

2. The Executive Council:

2.1 The composition of the Executive Council shall be.

(a)Joint Secretary (DD) - Chairman

Ministry of Social welfare, Govt. of India

(b) Financial Adviser, Ministry of Social Justice, - Member

& Empowerment Govt. of India.

organisations/social workers in the field (to be

nominated by the Govt, of India.

(d) Director of the Institute. - Member-Secy.

2.2 The Chairman of the Executive Council may invite, any person to attend any particular meeting or meetings as he/she thinks it desirable.

2.3 Powers and duties of the Chairman of the Executive Council:

(i) To preside over the meetings of the Executive Council.

(ii) To take emergent action whenever exigencies of the situation demand it in the interests of the Institute and to have the same ratified by the Executive Council at its next meeting.

2.4 Tenure of office:

2.4.1 Member- nominated under clause 3.1 (e) and under clause 6, 1(c) shall hold office for a period of two years from the date of nomination. The members 'shall be eligible for re-nomination.

2.4.2 Where a member of General Council Executive Council becomes such

member by reason of the office he holds, his hold that office.

2.4.3 If a member of the General Council/Executive Council changes his address, he may notify to the Member-Secretary his new address; but if he fails to notify such address, his address as recorded on the roles of the members shall be deemed to be his address.

2.5 Cessation or termination of Membership:

2.5.1 A Member of the General Council or Executive Council shall cease to be such a member if he (a) dies or (b) resigns his membership, or (c) become of unsound mind, or (d) becomes insolvent or (e)-is convicted of a criminal offence involving moral turpitude or (f) is removed by the- Central Government from the membership or (g) except in the case of Director of the Institute ,aspects a full-time appointment in the Institute or (h) fails to attend three consecutive meetings without the leave of the General Council or Chairman of the Executive Council or Chairman of the Executive Council as the case may be.

2.5.2 A member of the General Council or Executive Council (other than,. ex-officio member or a member representing the Central Government) may resign office by a letter addressed to the president of the General Council or to the Chairman of ,he Executive Council whatever the case may be and such resignation shall take effect from the date it is accepted by the concerned Pres[dent/Chairman,

2.6 Casual Vacancy:

2.6.1 Any casual vacancy in the General Council or in the Executive Council shall be filled by the appointment or nomination of a member by the appropriate authority entitled to make such appointment or nomination and the member appointed or nominated to fill such casual vacancy shall hold office for the reminder if the term, if any, of the member in whose place he has been appointed or nominated.

2.6.2 The General Council or the Executive Council shall function notwithstanding any vacancy therein and notwithstanding any defect in the appointment or nomination of any of its members, and no act or proceedings of the General Council or Executive Council shall be called in question merely by reason of the existence of any vacancy therein or of any defect in the appointment or nomination of any of its members.

2.7 Meeting of the Executive Council:

2.7.1 The Executive Council of the Institute shall meet at least once in every three months.

2.7.2 The meeting of the Executive Council may be convened by the Chairman of the Executive Council or any other member of the Executive Council who may be authorized by him in this behalf.

2.7.3 The meetings of the Executive Council shall be presided over by the Chairman of the Executive Council and in his absence a member elected by the members present shall function as Chairman for that particular meeting

2.8 Powers and functions of the Executive Council:

Subject to general control and directives of the General Council, the Executive Council shall be responsible for the management and administration of the affairs of the institute in accordance with the Memorandum of Association, the Rules and Bye-laws made there under for the furtherance of the objects and shall have all powers which may be necessary or expedient for the purpose including:-

(a) to lay down broad policy to carry out the purposes of the Institute.

(b) to review and sanction budget estimates.

(d) to invest the funds of the Institute.

(e) to borrow on terms and conditions expedient.

(f) to create posts and recruit and appoint staff

2.8.1 The appointment of the Director shall be made by the Executive Council with the prior approval of the Govt.

(a) Creation and appointment to all such posts as carry an initial monthly pay of Rs. 1600 or above shall be done with prior approval of the Government.

2.8.2 Creation and appointment of other posts shall be made by the Executive

Council.

2.8.3 The Director of the Institute shall be in-charge of the management of the Institute and shall exercise such powers in respect of the affairs of the Institute as may be delegated to him by the Executive Council from time to time.

2.8.4 The Executive Council may by resolution appoint one or more committee or committees or subcommittee for such purposes and with such powers as may be specified by it.

2.8.5 The Executive Council of the Institute may, by resolution, delegate separately to the Chairman of the Director or jointly to both of them such of its powers as it may deem fit for the conduct of, business.

2.8.6 The Executive Council may with prior approval of the Govern - ment alter or repeal or frame new rules.

3. Academic Committee

This convener of this committee is the Director of the Institute and includes specialists/representatives of voluntary organizations/heads of institutions/social worker in the field. The composition of this Committee is as follows:

a) Director - Member Convener

b) A maximum of 8 experts in the field.

The Committee has a tenure of two years. This Committee will advise in the matter of scientific research and establishing institutional or non-institutional programmes for the education, and training of personnel in the field of mental handicap. The Committee meets atleast once a year.

4. Ethics Committee

Ethics Committee is constituted consisting of academicians and the legal experts for the implementation of Research and Development (R&D) projects so that the research project proposals are cleared from the legal and ethical angles. The Committee constitutes of the following members:

1. Director, NIMH

2. Senior most Head of the Department at NIMH (on rotation basis)

3. Senior Faculty from National Institute of Nutrition (ICMR)

4. A legal expert.

5. Purchase Committee

Purchase committee is constituted comprising Deputy Director (Admn), Deputy Director (Tech.), the heads of the Departments, and the Accounts Officer. This Committee will finalize purchases of equipment / instrument /office equipments/ furniture as well as other items of stationery, etc., in accordance with the provision made in the budget. The committee meets as when required.

6. Administration Coordination Committee

Administration Coordination Committee comprises of the Director, Deputy Director (Admn) all the Heads of the departments and Section heads. The Committee discusses the matters of common nature concerning consensus on the issues and provide recommendations to facilitate the competent authority to take decisions. The Committee meets once a month under the chairmanship of the Director.

7. Official Language Act (OL Act) Committee

The OL Committee comprises of the Director, Deputy Director (Admn), and nominees from each department and Sections. The main purpose of the Committee is to review progressive use of Official language for official purposes and training of employees in the official language and implementation of the orders issued from time to time by the Department of Official Language, Govt. of India.

The Committee is required to hold its meetings once in every quarter and discuss the position regarding the use of official language in the light of the Official Language Act and remedial measures are taken.

8. Course Coordination Committee (CCM)

Course Coordination Committee is constituted to discuss and review various academic related activities of the Institute. Discussions pertain to new courses proposed to start at NIMH and Regional Centres, infrastructure facilities, admission procedures, Syllabus prescribed, attendance, practicals, examination and results, procurement of prescribed books for the courses etc. The members comprise of the Director, NIMH, and all Course Coordinators. The Committee meets once a month.

9. Faculty Coordination Committee (FCM)

Faculty Coordination Committee is constituted to address issues concerning academic activities, Research and Development activities and services of the Institute and to take policy decisions regarding the above. The meetings are chaired by the Director, NIMH and the members comprise of all faculty members. The FCM meetings are held once a month.

10. Estate Committee

The Estate Committee is comprised of the Deputy Director (Admn) heading the Committee, Information and Documentation Officer (IDO), one faculty member, Assistant Administrative Officer (PA&M), Accounts Officer and Estate Officer. This Committee justifies the proposals for any purchases, civil modification works, and allied works connected to the Estate. The proposals after being justified by the members are recommended to the competent authority for approval. The Committee holds meetings once a month or as when required.

11. Catering Committee

Catering Committee is constituted to monitor the quality and quantity of food served to the staff and students and maintaining hygienic environment in the premises. This Committee looks into the complaints and suggestions received from consumers and takes suitable remedial measures. The members of this Committee comprise of the Deputy Director (Admn), One Faculty member, Assistant Administrative Officer (PA&M), Accounts Officer and Estate Officer. The committee meets once a month.

12. Library Committee

Library Committee is constituted to advice on policy guidelines of the library. The Committee recommends appropriate books for the library based on academics and R&D activities of the Institute. It also recommends professional journals for subscription to the library. The Committee comprises of the Information and Documentation Officer (IDO) and members nominated from each Department and Section. The meetings are chaired by the IDO and are held atleast once a month or as and when required.

13. Information Technology (IT) Committee

The IT Committee is constituted to assess the requirement of computers and its peripherals based on the new indents received from the staff members for procurement of systems, replacement/upgradation of configuration, reorigination/shifting of systems and all other fuctional needs of computers for both hardware and software etc. Purchase of systems/Printers/UPS etc. shall be made based on the recommendations of the IT Committee. The members of this Committee consists of the Information and Documentation Officer, three faculty members, Accounts Officer and Statistical Officer. The Committee meets as when required.

14. Internal Complaints Committee

Internal Complaints Committee is constituted under the provisions of the Protection against Sexual Harassment of Women Bill, 2005 with a view to ensure prevention and redressal of sexual harassment of women at workplace. The Committee comprise of the following members:

1. Deputy Director (Admn) – Chairperson

2. One External Expert - Member

3. Two male Officers - Members

4. One female faculty member - Member Convener

5. One female Student - Student Representative

The tenure of the Committee shall be for a duration of three years and the meetings are held once every quarter.

15. Departmental Promotion Committee (DPC)/ Staff Selection Committee

The DPC and Staff Selection are constituted for the purpose of appointment and selection of staff and promotions of existing staff members to higher levels. The following are the members of the selection Committee:

1. For all posts corresponding to Group “A” posts:

a) Chairman, Executive Council - Chairman

b) Two experts in the field to be nominated

by the Chairman, Executive Council - Members

c) Director of the Institute - Member Secretary

2. For all posts corresponding to Group “B, C, & D” posts:

a) Director of the Institute - Chairman

b) Deputy Director (Technical) of the Institute - Member

c) One outside expert to be nominated

by the Director - Member

d) Deputy Director (Admn) of the Institute - Member- Secretary

3. The selection committee for the posts of Director and Deputy Director shall be constituted by the President, General Council.

16. Admission Committee

The Admission Committee is constituted for the purpose of counseling the students and their parents/guardians about the course contents and University rules and regulations, rules and regulations of the Hostel, Library and Information Sciences before taking admission into the course. The Committee comprises of the following members:

1. The Chairman/Convener of the concerned

course affliated to any University - Chairman

2. Controller of Examinations - Member

3. Coordinator of the concerned course - Member

4. Incharge of the Hostel - Member

5. SC/ST Representative of the Institute - Member